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SmartSuite-Lite is Lighter version of Original SmartSuite Application.
SmartSuite – Lite is a Time Attendance & Management software with ability to connect the Biometric Devices. SmartSuite – Lite also avoids the manual work of connecting to device it automatically connects the biometric device and collects attendance logs from device. SmartSuite – Lite also contains basic Time attendance features like In/Out Logs, Shift management, Leave Management and some basic reports like daily attendance report.
Attendance Logs from biometric device can also be saved in different database using the SmartSuite – Lite.
- More Device Support: This software is supported to devices like BioAccessV2 , NAC2500 ,NAC5000 ,BIOSH , BioAccessV2 plus at a time.
- Different Database support: Attendance logs from device can be stored in different database. Default database is Mysql, user can use A1 database, Nitgen’s Database or Access Database.
- Automatic Log Downloading: This Software can collect the logs from device at defined time interval and stores in the specified database.
- Device Modules.
- Company / Branch / Department Management.
- Employee Management.
- Shift Management.
- Holidays and Leave Management.
- Manual Entry of Attendance.
1. Device Dashboard :
SmartSuite Time Attendance Software is a web based attendance software which helps in monitoring employee work hours for the entire organization and the calculation of various important figures that are derived from employee work hours.
SmartSuite Time Attendance Software is an affordable software solution to record and track attendance of employees. Being easier to use and implement, SmartSuite Time Attendance System calculates the exact time each worker per day or for a selected period of time and thus monitors the actual work done against the expected work. Additionally, it provides detailed insight into times present and absent at work, and the reasons for their absence (leave, sickness, absent, work away, etc.).
Now, most organizations still prefer to stick with the same outdated attendance tracking methods. It is highly likely for an organization to face issues with an old mechanical punch clock, hand-written time sheets or even an out-dated and unwieldy Excel Spreadsheet. Mistakes are made in calculating overtime, mistakes are made in adding up, and even more time is lost back-tracking and chasing up information you don’t have. Each week or month you spend your valuable time in gathering attendance information from these old system. With SmartSuite Software, you can ease up attendance management process in the following ways -
- SmartSuite Attendance Software helps organizations to capture employee time attendance automatically and get rid of manual calculation errors from employee timesheet records.
- SmartSuite Time Attendance Software allows you to use one or many Windows PC’s to track and record your time and attendance information.
- SmartSuite Attendance Software replaces outdated time attendance tracking systems with a completely revamped robust attendance management system and thus reduces unnecessary cost and increases employee productivity.
- SmartSuite Time Attendance Software solution delivers the capability and flexibility to support the challenging and complex time management requirements of a particular organization. Using this software you can manage workers’ benefit time which in turn helps organizations to pay workers perfectly, and measure labor effectiveness.
- Holidays can also be programmed. Real-time notifications through e-mail can be sent.
All these factors contribute to efficient management of an organization…!
Yet another innovation from our side, SmartSuite-M is our latest offering to all those who love going mobile. Now, attendance management is just a mobile away. Yes..we are excited to let you know that after our successful attempt with the web based attendance solution, we are now here with a mobile based attendance solution. Still in the development stage, SmartSuite-M is the mobile version of the original SmartSuite Software, our web based time attendance software. SmartSuite-M can be accessed on popular mobile platforms like Android, iOS, Symbian, Windows, BlackBerry, etc… Currently, SmartSuite-M is available for Android. But very soon, we will be rolling it out for all other popular mobile platforms.
Key features of SmartSuite-M, Mobile based Attendance Software
- One time login with personnel Security Code.
- User can mark his/her attendance from anywhere using the attendance module.
- GPS location gets recorded as soon as user marks attendance.
- Week wise previous attendance log can be seen in the same module.
- Details on current average log in time can be seen in the same module.
- Attendance roaster enables supervisor to mark attendance of his/ her employees with just one click.
- User can apply for leave using the leave management module.
- Supervisor can see leave applications for his/her employees and can approve leave applications using the same module. *
- User can check status of his/her leave applications. Status can be New, Approved(paid/unpaid), unapproved etc.
- Leave application can also be seen by users and can be cancelled at anytime.
Task Management *
- Supervisor can assign tasks to his/her employees using task management module.
- Employee can get alerts for the new assigned task.
- Also, users can see and add followups to individual task assigned to them.
- Supervisor can view total activities throughout the task completion with some extensive reports.
Shift Management *
- Using this supervisor can allot shift to his/her employees.
- Users can get a new shift roaster as a notification on mobile and can see shift allotted to him/her.
- This module enables you to chat or send messages to anyone.
- Alerts are sent to users for new chats and messages.
Interactive Maps *
- Supervisor can monitor activities of employees with the reference of inbuilt Google map.
- Maps will show complete activity map with activity markers text.
* Marked – features yet to come
In short, SmartSuite-M serves following purposes -
- Increases usability of the existing smartsuite attendance software
- Increases accessibility of the existing smartsuite attendance software
- Keeps you connnected with your time attendance management system
* For any update on our products and services, please keep checking our blog.
SmartSuite Software is available under two licenses – free demo license and paid license. The free demo license is available free to download for users to try out and see before paid license in purchased. As you must have already seen on our website, the demo license is limited to few users, 5 users/employees to be more specific. Additional users are not supported in the demo version. In case, if you need support for more users in the software you need to purchase the paid version of the software which is similar to the demo version but has a support for more/required number of users/employees.
The paid licensed version of the SmartSuite Software is available under varied pricing. The pricing is based on the number of users/employees which again is further categorized into various slabs (total number of users) – 100, 200, 250, 500, 1000, 2000, 3000, etc… The minimum purchase license starts from 100 users which if required can also be considered to 50 users finally. We do not sell software license below that number of users. Also, the pricing is the standard pricing of the software excluding charges for installation, implementation and Taxes. Separate charges are made for installation and implementation of the software. Also, in case if any further customization is required in the software, additional charges are made for the same. No charges are levied for minor customizations. It may take a week to months to provide customizations as required.
Also, there have been occasional inquiries made for software to have a support for unlimited users/employees. Unlimited users license is generally preferred by those individuals/companies wish to re-engineer our product as per their requirement so that they can finally use it for themselves or resell it in the market. We would like to let you know that we do not allow reselling of our software. Instead, we sell it directly to the end users. Even if then you are interested in reselling, you can send us your inquiry for the same. We may look into the same and get back to you with the required details along with certain conditions which is mandatory for our resellers to follow.
Let us know if you any more queries related to our pricing or selling policy. You can mail us your inquiries here – email@example.com
SmartSuite Software does have everything what people seek to see in a typical attendance software. We have been making sure that it turns out to be the best online attendance management system or say, human resource management system for your organization. Having been equipped with all necessary HR modules, smartsuite is most likely to fulfill your needs for a robust online attendance management system. But inspite of being feature rich, smartsuite isn’t free from limitation.
The biggest limitation which this software has is the absence of payroll management system. Yes..we don’t have it yet. An integrated payroll management system in the smartsuite software, is what people have been inquiring to us in recent times. We have been saying “NO” to most of them while there have been few cases where we have been finding alternative for the same. This is mostly because we have felt that organizations do really need it. As an alternative to a typical payroll module in the attendance software, we have been requesting our clients to go for an integration with their existing payroll application which they must be using or have any plan to purchase in the near future.
The integration enables any desktop/web based payroll applications to be easily integrated with our smartsuite software which then can be used to generate payroll for the employees on the basis of attendance records. We have been offering such solutions to our clients in recent times and most of the times they have agreed to go for the same and the best of all, it has really worked out well. Most of the third party payroll applications have been integrated with our attendance software.
So for those who seem to be worried about the payroll and related requirements, you must be glad to know that we now have been able to solve this problem and no longer, it is compulsory to have an integrated payroll module in the attendance software. Though still we have decided to come up with the same in the near future. Future releases of smartsuite software is likely to have an integrated payroll system. We are working on it and hopefully, we shall have it very soon in our attendance software.
Having a payroll system of any type is not enough. A typical payroll system may fit well with your budget and complete most of your payroll tasks. Most of the organizations having payroll system or planning to purchase the same may be faced with certain issues like compatibility, security, etc…
On the basis of above concerns, below is list of 5 most important things to be considered while choosing a payroll system for any organization -
No doubt, security is the single biggest concern with any payroll system. Say for example if you are using any payroll software, do you password protect it to restrict access? Do you define privileges to access the same? In case if are using any payroll service, are you aware of the data storage? What if system crashes? Is there any disaster recovery plan for the same ?
This is another major concern with any payroll software. A typical payroll software may or may not be compatible with any existing software which you may be using in your organization. It might not work well with your other business systems, like accounting and HR. Chances of integration with your existing business management software might be less or NIL. In such cases, organizations may consider purchasing all of their HR and Financial software from the same vendor thus enabling better integration between the systems. Same goes with any outsourced payroll service where you should know if it is easy for them to communicate with your in-house accountants and HR personnel.
Ratings always help and if it is from trusted names like Standard & Poor’s or Moody’s then it does work work like anything. Software from a well known brand with a solid reputation should be preferred over any other brand.
A payroll software should be flexible in the sense, it should be able to meet the present as well as future needs of an organization. A payroll software must grow with the growing business.
This is another important thing to consider. We have seen in our earlier postings that a payroll software is not capable of accomplishing all tasks related to payroll. Manual interference is required at some point of time. Incase if you do not want to manage most of the things manually, will your payroll service be able to request a report, view payment histories and make real-time changes to employee wage information when necessary…!
So, here you go again with some vital things to consider with any payroll system. Anything ignored here may result in an error prone system which can lead to reduced productivity and thus hamper organizational growth in the long run. I am sure your organization doesn’t want the same to happen at any cost..finally, it is your decision..!
In our previous two postings, we had come to know about payroll basics and payroll services. We had explored it all in detail. Moving ahead with the same series, today we are going to discuss about Payroll Software. I am sure most of us are aware of the same. Today we will see what exactly is a payroll software and is it a better choice in comparison to outsourced payroll services.
A payroll software is a standalone application or a system integrated with any HRMS application where payroll calculations are carried out. A typical payroll software takes little input from the employer, just employee wage information and hours and eventually comes up with required calculations and withholdings. The calculations are updated with the change in time tax laws. A Payroll software can also fill employee’s tax forms and set a reminder for them to file the same at anytime later. Using a payroll software, one can also make all necessary deductions from the paycheck as required. In a payroll software, you also need to personally enter all pertinent information. For example, if you offer your employees health insurance, you need to provide all of the information about the insurance provider so the software can not only withhold premiums from each check, but write checks to the insurance company when they’re due.
But inspite of all offerings, a payroll software does have limitations like a paycheck generated via payroll software still needs to be physically signed and printed by the employer before its sent to the employees. The same is required with employee tax forms which is invalid without employer’s signature. Anyways in comparison to outsourced payroll services, a payroll software is a huge time-saver as it enables in easier handling of complicated withholdings and constantly changing tax laws. The best advantage of course is to have your payroll data at one place.
Payroll Services or Payroll Software – it is never easy to decide over the same but as per our observations, Payroll Software is a better alternative for companies having an employee strength between 10-50. Nowadays, Payroll software are becoming web based and so it is much more easier to manage payroll process from any web enabled computer. As compared to payroll services, a payroll software is quite cheap but one shouldn’t forget the fact that a payroll software cannot complete every task. There is still a requirement for manual interference with the same whereas there is nothing like the same with outsourced payroll services and is therefore a better choice for larger companies having an employee strength over 100. Outsourced Payroll services are handled by dedicated professionals and so there is nothing much to worry about.
No matter whatever type of payroll system is finalized, there are still some important criteria to be considered. We will be seeing the same in our next post. Let me know if you have any queries. Mail it to – firstname.lastname@example.org
In our last post, we had seen what a payroll is and why organizations go for the same. We had covered all basics related to the same. In this post today, we will be knowing the basics of an outsourced payroll service. An outsourced payroll service is one of the types of payroll system used by businesses to handle payroll responsibilities.
To say it simply, A payroll service is an outside company that specializes in every aspect of the payroll process. Instead of managing it all oneself with a pen, ledger sheet and calculator, an outsourced payroll service keeps you free from the same. This kind of payroll service offer more comprehensive help to an organization by collecting wages and hour information from the employer and use that information to calculate gross wages, subtract all pertinent withholdings and deductions, print checks, make direct deposits and prepare all employment tax filings. People especially those into hr and related activities can find it as a relief as such payroll services can exempt them from other responsibilities like administrating a company’s retirement accounts and benefits programs. Also, in some of these payroll services there is a facility of free phone help line which is helpful in case if you had any query related to human resources or payroll.
In earlier times, it was common with the employers to call up the payroll service provider and update it with information about wages and hours for the upcoming paychecks but it is not the same case anymore. Present payroll services are converting into web based payroll system which can be updated 24/7. An employer simply has to log in with its credentials, fill in the hours for the pay period and the data is updated in real time. All records are kept well safe and maintained and is available anytime online through reports, payment histories and other features.
Now, payroll services are not free. One has to pay for the same. The cost of payroll services depends on several factors, namely the number of employees, the number of pay periods every month, and the level of comprehensive service of the services required. The costing may vary from $50 each pay period, or $100 a month, for basic payroll services. The cost can also raise to $200 in case if you are opting for upgraded services like online reporting, direct deposit and phone help. Per employee and Per check is taken into consideration before deciding the final cost of any payroll service.
To sum up, Payroll services can really benefit business owners by keeping them free from payroll responsibilities and making them concentrate more on other aspects of running their business. Though very useful, payroll services can still be very expensive, especially with the addition of more and more employees in the company.
And so for the very same reason, we have an alternative for the same – Payroll Software. We will be seeing more on the same in our next post. Let us know if you have any query related to payroll services. You can mail it here – email@example.com
Of all the organizational activities being carried out in an organization, managing payroll looks to be a highly complicated thing. To put it simply, Payroll is a process by which an employee is paid by an employer for the work he/she carries out in a company or an organization. Payroll is not required if you have your own business without any employee. But once you have your own employees as your business grows, you have to make sure that your employees are paid on time and the correct amount. Delay in the same process may lower down the morale of an employee and chances of them becoming less productive increases. Also even if everything happens on time but with some errors then it may not be long before you see your employees quit your organization…!
Now, a payroll is generally considered to be any an easy process from the employees point of view. But in reality it isn’t. Lot many things are involved in the same, making it look more and more complex. Other than being a look easy process to deliver pay check, an efficient payroll involves certain very important activities like error free deduction of proper taxes from each paycheck and making it sure that those funds are paid to the right government agency at the right time. Complicated tax forms must be filled out and filed on an annually, quarterly, sometimes even weekly basis. Missed deadlines and improper tax filings can result in steep fines and even jail time. These are some of the reasons why having an efficient payroll is a big concern for any organization.
Ofcourse, you can manage it all but when you are small business owner, you can find yourself stuck with lot many tasks while handling a payroll and this is more or less likely to divert your attention from other important activities inside organizations like product development, customer service and other important business tasks. Surely, you don’t want this to happen at any cost. And therefore it is always a better to look for the alternatives which in this case would be either an outsourced payroll service or computerized payroll software.
We will be seeing more on outsourced payroll service and payroll software in the coming posts. Till then, if you have any query on the same, please let us know by mailing here – firstname.lastname@example.org
Do I require a web based attendance software or a desktop based attendance software ? Why should I go for a desktop based attendance software or a web based attendance software? How is one better from other? What are the benefits? These and perhaps more could be one of your major concerns while you have been searching for a right attendance software for your organization. It is never easy to decide anyways until and unless you are determined enough to go with your decision.
Choosing a right attendance device/software is surely one of the prime concerns for any organization. We have been receiving ‘n’ number of queries on the same. And most of the times, we have been suggesting people to go a web based attendance software like SmartSuite Software for some obvious reasons -
Easy to Manage
A web based attendance software is easier to install and manage. Unlike a desktop based attendance software which works on a single system and is complex to manage, a web based attendance software requires one time installation and can be accessed from anywhere, anytime provided you have an active internet connection and a supported browser program.
Multiple User Access
A desktop based attendance software is a single user attendance software whereas a web based attendance software like our smartsuite software is a multiple user attendance software. It can be accessed by more than one user at a single time.
Easy to Customize
A web based attendance software like SmartSuite Software, is an open source system which is easier to customize as per user’s requirements. The same is not possible with most of the desktop based attendance software. Chances of customization in a desktop based attendance software is less than 5%.
Fast and Reliable
A web based attendance software is fast, reliable and low on resources whereas a desktop based attendance software is often slow and heavier on resources.
Feature Packed Modules
A web based attendance software like SmartSuite Software is a feature packed attendance software offering several modules like Organization chart, Detailed Employee records management, Leaves management, Attendance management, Shift Scheduling along with extensive Reports & Charts. A desktop based attendance software mostly comes with some few basic modules like attendance management, leave management and some basic report management.
So, you can now make out from the points above. There is no reason why you shouldn’t go for a web based attendance software. Inspite of the differences as mentioned above, one thing you must know is that both web based attendance software and a desktop based attendance software can be easily integrated with your attendance devices so as to allow logs to be updated automatically in the software. The reports related to the same then can be viewed later in the software.
Let us know if you are still in doubt. Mail you queries to – email@example.com