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Understanding SmartSuite Software Pricing and Sales Policy

SmartSuite Software is available under two licenses – free demo license and paid license. The free demo license is available free to download for users to try out and see before paid license in purchased. As you must have already seen on our website, the demo license is limited to few users, 5 users/employees to be more specific. Additional users are not supported in the demo version. In case, if you need support for more users in the software you need to purchase the paid version of the software which is similar to the demo version but has a support for more/required number of users/employees.

The paid licensed version of the SmartSuite Software is available under varied pricing. The pricing is based on the number of users/employees which again is further categorized into various slabs (total number of users) – 100, 200, 250, 500, 1000, 2000, 3000, etc… The minimum purchase license starts from 100 users which if required can also be considered to 50 users finally. We do not sell software license below that number of users. Also, the pricing is the standard pricing of the software excluding charges for installation, implementation and Taxes. Separate charges are made for installation and implementation of the software. Also, in case if any further customization is required in the software, additional charges are made for the same. No charges are levied for minor customizations. It may take a week to months to provide customizations as required.

Also, there have been occasional inquiries made for software to have a support for unlimited users/employees. Unlimited users license is generally preferred by those individuals/companies wish to re-engineer our product as per their requirement so that they can finally use it for themselves or resell it in the market. We would like to let you know that we do not allow reselling of our software. Instead, we sell it directly to the end users. Even if then you are interested in reselling, you can send us your inquiry for the same. We may look into the same and get back to you with the required details along with certain conditions which is mandatory for our resellers to follow.

Let us know if you any more queries related to our pricing or selling policy. You can mail us your inquiries here – aks@bioenabletech.com

Does SmartSuite Software come with Integrated Payroll System ?

SmartSuite Software does have everything what people seek to see in a typical attendance software. We have been making sure that it turns out to be the best online attendance management system or say, human resource management system for your organization. Having been equipped with all necessary HR modules, smartsuite is most likely to fulfill your needs for a robust online attendance management system. But inspite of being feature rich, smartsuite isn’t free from limitation.

The biggest limitation which this software has is the absence of payroll management system. Yes..we don’t have it yet. An integrated payroll management system in the smartsuite software, is what people have been inquiring to us in recent times. We have been saying “NO” to most of them while there have been few cases where we have been finding alternative for the same. This is mostly because we have felt that organizations do really need it. As an alternative to a typical payroll module in the attendance software, we have been requesting our clients to go for an integration with their existing payroll application which they must be using or have any plan to purchase in the near future.

The integration enables any desktop/web based payroll applications to be easily integrated with our smartsuite software which then can be used to generate payroll for the employees on the basis of attendance records. We have been offering such solutions to our clients in recent times and most of the times they have agreed to go for the same and the best of all, it has really worked out well. Most of the third party payroll applications have been integrated with our attendance software.

So for those who seem to be worried about the payroll and related requirements, you must be glad to know that we now have been able to solve this problem and no longer, it is compulsory to have an integrated payroll module in the attendance software. Though still we have decided to come up with the same in the near future. Future releases of smartsuite software is likely to have an integrated payroll system. We are working on it and hopefully, we shall have it very soon in our attendance software.

Using Payroll Services to Manage Payroll Process

payroll_service

In our last post, we had seen what a payroll is and why organizations go for the same. We had covered all basics related to the same. In this post today, we will be knowing the basics of an outsourced payroll service. An outsourced payroll service is one of the types of payroll system used by businesses to handle payroll responsibilities.

To say it simply, A payroll service is an outside company that special­izes in every aspect of the payroll process. Instead of managing it all oneself with a pen, ledger sheet and calculator, an outsourced payroll service keeps you free from the same. This kind of payroll service offer more comprehensive help to an organization by collecting wages and hour information from the employer and use that information to calculate gross wages, subtract all pertinent withholdings and deductions, print checks, make direct deposits and prepare all employment tax filings. People especially those into hr and related activities can find it as a relief as such payroll services can exempt them from other responsibilities like administrating a company’s retirement accounts and benefits programs. Also, in some of these payroll services there is a facility of free phone help line which is helpful in case if you had any query related to human resources or payroll.

In earlier times, it was common with the employers to call up the payroll service provider and update it with information about wages and hours for the upcoming paychecks but it is not the same case anymore. Present payroll services are converting into web based payroll system which can be updated 24/7. An employer simply has to log in with its credentials, fill in the hours for the pay period and the data is updated in real time. All records are kept well safe and maintained and is available anytime online through reports, payment histories and other features.

Now, payroll services are not free. One has to pay for the same. The cost of payroll services depends on several factors, namely the number of employees, the number of pay periods every month, and the level of comprehensive service of the services required. The costing may vary from $50 each pay period, or $100 a month, for basic payroll services. The cost can also raise to $200 in case if you are opting for upgraded services like online reporting, direct deposit and phone help. Per employee and Per check is taken into consideration before deciding the final cost of any payroll service.

To sum up, Payroll services can really benefit business owners by keeping them free from payroll responsibilities and making them concentrate more on other aspects of running their business. Though very useful, payroll services can still be very expensive, especially with the addition of more and more employees in the company.

And so for the very same reason, we have an alternative for the same – Payroll Software. We will be seeing more on the same in our next post. Let us know if you have any query related to payroll services. You can mail it here – aks@bioenabletech.com

Knowing Payroll basics in an organization

payroll_check

Of all the organizational activities being carried out in an organization, managing payroll looks to be a highly complicated thing. To put it simply, Payroll is a process by which an employee is paid by an employer for the work he/she carries out in a company or an organization. Payroll is not required if you have your own business without any employee. But once you have your own employees as your business grows, you have to make sure that your employees are paid on time and the correct amount. Delay in the same process may lower down the morale of an employee and chances of them becoming less productive increases. Also even if everything happens on time but with some errors then it may not be long before you see your employees quit your organization…!

Now, a payroll is generally considered to be any an easy process from the employees point of view. But in reality it isn’t. Lot many things are involved in the same, making it look more and more complex. Other than being a look easy process to deliver pay check, an efficient payroll involves certain very important activities like error free deduction of proper taxes from each paycheck and making it sure that those funds are paid to the right government agency at the right time. Complicated tax forms must be filled out and filed on an annually, quarterly, sometimes even weekly basis. Missed deadlines and improper tax filings can result in steep fines and even jail time. These are some of the reasons why having an efficient payroll is a big concern for any organization.

Ofcourse, you can manage it all but when you are small business owner, you can find yourself stuck with lot many tasks while handling a payroll and this is more or less likely to divert your attention from other important activities inside organizations like product development, customer service and other important business tasks. Surely, you don’t want this to happen at any cost. And therefore it is always a better to look for the alternatives which in this case would be either an outsourced payroll service or computerized payroll software.

We will be seeing more on outsourced payroll service and payroll software in the coming posts. Till then, if you have any query on the same, please let us know by mailing here – aks@bioenabletech.com

Contract Labor Management System (CLMS)

bioenable_contract_labor_management_systemContract Labor Management System (CLMS) is an important process in any enterprise. Contracting helps in improvising the bottom-line with keeping the liabilities limited. Today, it is almost unavoidable for any Principal Employer not to avail services of Contract Workers. However due of the Compliance Issues, Safety & Security issues, Accidents, Periodic medical check-ups etc, the entire contract management process becomes a complex subject for the departments like HR, Security & Facilities etc. But Our Contractor Labor Management Module is a comprehensive feature, designed specifically for your businesses. The module comes complete with specific contractor names, dates of expiry of the contracts, all individually tailored for each contractor, complete with the photograph of the contracting party.

Contract Labor Management System is a Web based System for employers to have a better check and control over their contractors and the laborers under them. Using our Labor Management System, organizations are able to implement Security norms that help create a Safe & Secured work environment. Using our Contract Labor Management System, employers can deal with such issues easily and could save few hundred times the investment within few months of implementing our system.

SmartSuite Contract Labor Management System is an enterprise wide system which helps organizations in managing the Contract Labourers. It is an integrated system with the necessary hardware, software & consumables. Hence maximum Large & Medium Corporations trust SmartSuite Contract Labor Management System for their Enterprise.

BioEnable Contract Labor Management System Presentation

 

Features:

  • Projections of labour requirements from Shop floor and sanctions at Admin level.
  • Registration of the labour, Contractor.
  • Projections of labours requirement to the various contractors.
  • Standard Reports for labour and contractor activities.
  • Information of Contractor & his company.
  • Labour Profession – Soft Skilled and Hard Skilled, technical, Non-Technical etc.
  • In and out attendance through various means like Biometric, Barcode and RFID, and storage of Photo, as applicable.
  • Requisition of labour and wage calculations on Daily basis, weekly basis and monthly basis Contractors Payments records and settlements
  • Simple card/fingerprint generation system
  • Details like site, blood group, photographs can be incorporated on the card
  • Color bands for type of labors
  • Rights allocations/Login Managements
  • Valid up-to date is prominently displayed on the badge
  • Attendance using fingerprint scanning
  • Shift logic
  • Over time, double shift logics
  • Time sheet generation
  • Labor/Contractor Restriction
  • Automatic Approval Process
  • Mail Alerts
  • Menu Management.

Available Modules:

  • Plant (company) wise restriction for labors/contractor.
  • Attendance approval process for labors on daily basis by authorized person inside the plant.
  • Quota approval process by authorized person every time when added.
  • Contractor/Contract approval process by authorized person.
  • Mail alert for each approval process to the authorized person
  • Labors restriction in case if quota full for particular day.
  • Labors/contractor restriction in case they are blacklisted/terminated by higher authority.
  • According to IN, OUT Punches Working Hours will be calculated.
  • Skill set wise wages report for labors/contractor.
  • Detail reports of all regarding labors/contractors related activities.

Benefits:

  • In case of accident / threat, man count & individual details can be traced.
  • For labour projections requirements, labour attendance and wage calculations.
  • Reduces manpower at the Gate.
  • Focused activity by the Manpower at the gate.
  • Eliminates the Manual errors
  • User friendly.
  • Productivity improvements
  • Utilization improvements
  • Improve customer Service Levels
  • Compliance and tracking of Working Time Directive
  • Accurate and fair payment of employees
  • Automatic and accurate assignation of costs to projects

Advantages of Contract Labor Management System

  • Save time.
  • Simplify the procurement contract process.
  • Allow for compliance with internal and external regulations.
  • Identify and manage risk.
  • Enhance the standardization of the contract process.
  • Maximum realization of revenue and cost savings through the maximization of the benefits of each contract.
  • Introduce paper free contracts.

Highlights of BioEnable Contract Labor Management System

  • Simple card/fingerprint generation system
  • Details like site, blood group, photographs can be incorporated on the card
  • Color bands for type of labours
  • Valid up-to date is prominently displayed on the badge
  • Attendance using fingerprint scanning
  • Shift logic
  • Over time, double shift logics
  • Time sheet generation
  • Labor/Contractor Restriction
  • Automatic Approval Process
  • Mail Alerts

Download Presentation
Download Brochure

You can also test CLMS demo here - CLMS Online Demo

Login Credentials -

username –
admin@mydomain.com
pass –
admin

Please note that BioEnable CLMS is open to customization. You can mail your requirements for the same here – nikhilj@bioenabletech.com or you can call here to discuss more : 020-66813623

BioEnable launches Fingerprint Scanner for UID Aadhar Project

BioScan 10

BioScan 10 - The 10 fingerprint scanner

BioScan10, The Ten Fingerprint Scanner from BioEnable Technologies Pvt Ltd, Pune has been certified by STQC (Certification Body for UID) for Fingerprint Registration for UID Project. As only STQC Certified Products can be used for Fingerprint Enrollments for issuing Aadhar UID Card, STQC follows a very strict procedure for certifying Fingerprint Scanners so that only quality products can be used for a smooth and hassle free enrollment.

UID is one of the prestigious projects in India where Biometric Card with Unique Identification Number will be issued to every citizen, as it require registering all the 10 Fingerprints of the person, Fingerprint Registration is the most important part of the process and requiring quality Fingerprint Scanner for fast and better registration.
BioScan10 is based on advanced fingerprint recognition technology that will make fingerprint capture process easy and accurate. Its advanced optical technology and intelligent software allow capture of fingerprints that are otherwise rejected by other scanners, and also unlike other Fingerprint Scanners available for registration, it doesn’t have any coating on its prism which will avoid lots of service related issue and ensure proper registration.

Manmohan Kumar, VP Marketing, BioEnable said, “As we are offering Fingerprint Based Solutions in India for the last 10 years, we are one of the most experienced companies in this field with the biggest network across India, we are dedicated towards making UID Aadhar Fingerprint Registration Process a success with our vast expertise in this field, world-class hardware and one of the best service and support required.”

He further added, “For the problem being faced by EA (Enrollment Agencies) in the field in registering the Fingerprints of the citizens, it was the time to launch the best quality Fingerprint Scanner suitable for the Indian Environment for a faster and proper enrollment, and the same has been confirmed by STQC by certifying our product”.
BioEnable Technologies Pvt. Ltd. is one of the leading and biggest companies in India offering Fingerprint Based Solutions for the last 10 years. BioEnable has been involved with many national level project related to Fingerprint and worked for e-governance projects for different states, RTO project for issuing Fingerprint Base Driving License, e-passport project for issuing Fingerprint Based Passports and many more.

Product Details – http://fingerprint-scanner.bioenabletech.com/products/bioscan-fingerprint-scanner/

SmartSuite Software Evaluation Version – Download Demo Online HRMS Software

download_smartsuite

SmartSuite Software

Now, you can download and test out the fully functional business version of the BioEnable SmartSuite Software. This business version is available for evaluation purpose only. Unlike the community version, this evaluation comes packed with all features but yes, it has certain user limitations. The Evaluation version of the SmartSuite Software cannot be used for more than 5 users/employees. Once the maximum user limit is reached, any further record cannot be added.

The Evaluation version can be used by individuals, companies or organizations to test out all available features of the SmartSuite Software including the import feature. The import feature allows logs from the supported hardware to be imported to the SmartSuite Software. This can be done either manually or can be automated. The automation gets possible after integration of the available time attendance device with the SmartSuite Software. The integration of the supported hardware with the software is done using a php script and the script currently works with MSQL databases and MS Access databases. There is no support for Oracle at present.

The community version on the other hand, has limited features. Also, there is no option available to import logs into the software. You can still test it out and use it for any number of users. The community version does not come up with any user restriction as such. It is thus a good choice in case you are managing a small company/organization with 20-50 employee/user strength. But anyways, you are still missing the Import Feature, one of the most important and must have feature with this software.

Now, below is a download link for both community version and the evaluation version. You can try out both these versions and then you can finally decide over the purchase of licensed version of SmartSuite Software -

Download SmartSuite Evaluation Version (Fully Functional Business Version – Max 5 users)

Download SmartSuite Community Version (Limited Features )

Top 10 HR Mistakes to be avoided

We all make mistakes. However, in business, mistakes that involve your people can severely drain your bottom line, your piece of mind and possibly your entire business. We will start out this month by reviewing the top 10 human resources mistakes” and then, in the coming months, go more in depth on each one.

1. Not hiring for talent and fit
You want to hire for 1) skills and knowledge, 2) talent and 3) fit. There is a difference between the three. Skills are the “how to” of a role and are capabilities that are learned. Knowledge is “what you are aware of,” either factually or experientially, and can be transferred from one person to another. Talents are natural or acquired capabilities and a key recurring pattern of thoughts, feelings or behaviors. Talents are extremely difficult to teach. An ideal fit will not, in itself, result in superior performance, although fit becomes an issue if the person’s values and behaviors are not in alignment with the organization’s culture.

2. Hiring quickly and firing slowly
When companies do not have sufficient staff to cover an open position, they may rush through the hiring process and make a poor hiring decision. Poor hires are typically a costly mistake. They take up a supervisor’s time, create “bad vibes” among current employees and increase costs for an organization. Poor hires can affect service and product quality and create a poor impression with customers. While training supervisors in lawful and effective interviewing and hiring practices, it is important to also develop and train them on a formalized effective disciplinary action process. Too often, poor performers are allowed to languish instead of being held accountable
in a more timely manner.

3. Poor leadership, lack of effective communication
If you want to be an effective and motivating leader — you had better know the difference between leading, managing and coaching. Leaders influence, do the right things and are outward-focused. Remember, leaders do right things. Managers do things right. All of us could use a little more coaching — it helps others become more successful. Always deal with your employees with open, honest and direct communications. Maintain self-esteem during all interactions with your employees and respond with empathy.

4. Not appreciating generational differences
Ask the two people sitting closest to you this question. “Where were you when Kennedy died?” Boomers and older people will think of JFK, while younger people will think of JFK Jr. Boomers have a view of Gen X as “the army of aging Bart Simpsons — armed and possibly dangerous.” Gen X views job security as a big joke and Gen Y is the largest of the three generations at 80-plus million. While they were the centers of their parents’ universe, you as a Boomer or a Gen X supervisor do not have to send the “carbon copy” of their latest performance appraisal home to their mother.

5. Winging it with pay practices
Having no system is not defensible and may result in perceptions of favoritism. A recent World at Work survey of HR and compensation professionals found that 78 percent of their organizations had a “formal compensation philosophy,” yet only 26 percent said theirs was in writing. A formal compensation system, including written compensation philosophy, will support the attainment of your strategic goals by helping your organization’s ability to attract, reward and retain the necessary organizational talent. It also allows supervisors, managers and business owners to have a rational conversation with employees regarding how they are compensated.

6. Failing to recognize and reward people effectively
Fifteen percent of the value of a company is traceable to tangible assets; the other 85 percent is intangible. Human capital is the dominant asset in modern business strategy. Employees leave for a variety of reasons, the most common among them being:

  • Poor supervisory relationships
  • Lack of opportunities for growth and development
  • Inadequate recognition and rewards.

Three key ways to keep your employees:

  • make them feel valued (supervisory issue)
  • make them feel appreciated (rewards and recognition)
  • provide opportunity for growth (learning and growing)

7. Not providing growth, development opportunities even with limited budgets for formal “employee development programs
Companies need to invest in their human capital” to meet ever-increasing customer requirements in today’s global economy and leaner organizational structures. With a higher percentage of employees being described as knowledge workers, providing new technologies and the opportunities for “continuous learning” is essential, particularly with younger workers. Organizations that fail to provide more than lip service to the development of their people are likely to experience higher turnover and lower levels of customer and employee satisfaction.


8. Allowing an inwardly-focused culture to develop.

Who is your customer and what’s the reason your organization exists? Customers these days are smarter, price-conscious, approached by more competitors, more demanding and less forgiving. It takes 12 positive occurrences to overcome one negative experience.

9. Failing to successfully navigate the changing legal landscape
U.S.-based companies and their employees enjoy many employment rights and freedoms (i.e. from unlawful discrimination to sexual harassment) that have evolved over the past 40 years of federal, state and local legislation and through legal rulings on statutory law.
New legislation and legal rulings are continuously occurring, requiring employers to stay on top of the changes and ensure that they — including all of their supervisors and managers — are in compliance while performing and interacting in their daily roles.

10. Not effectively dealing with complex HR issues
Not everyone has the ability or desire to deal with people and their issues. If you are the one dealing with employees at your business, know your limitations. What is your personality, motivation, expertise of the jobs and how much time do you realistically have to recruit and manage employees? If you have a person who handles your HR, do they understand people? Do they keep their technical skills sharp? Do they support the organizational direction? Do they have attention to detail?

Employees are the only truly unique component of any organization and can help it grow and prosper as well as fail and die. The investment in effective HR practices and functions is as critical to the success of an organization as having the right equipment, materials, products and processes.

Live Chat

For any update or queries related to smartSuite software, please free to join us for a live chat. You can live chat with our sales representative for the same.

Below is the meebo live chat box from where you can start communicating with the concerned person –

* Please note – Chipsilicon is a part of BioEnable Technologies

Incase if you find our sales person offline, you can simply type in and leave your message in the chat box. You can leave us with your phone number or email id. We will then get back to you as soon as possible!

Also, instead you can also send your inquiry directly here at this email id – aks@bioenabletech.com

Installation Steps

To install SmartSuite on your Server Please follow steps:

1. You should have WAMP installed on your local server.
A) The basic requirements of Running SmartSuite are:

·OS: Any Windows/Linux. MacOS (possible but not tested).

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·WebServer:Can work with all webservers that support PHP5 like Apache, IIS, Nninx, lighttp etc.
·Database: MySQL Database 5.0 or above (Free database available for wide range of OS)

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B)Download and install XAMPP or WAMP (visit wampserver.com or www.apachefriends.org)

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C)Follow link http://www.wampserver.com/en/download.php to download WAMP.

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D) Install WAMP on your local server.

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2. After installing WAMP you should make sure that you make WAMP server online.

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3. Then download SmartSuite.To download click here

4. Unzip SmartSuite folder in to your WAMP server  i.e. C:\wamp\www\

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5. After that go to your web browser and type  http://localhost/<foldername>/install  .

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6. Please follow the steps in the installation of SmartSuite .

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Very Important -

In case you plan to install Smartsuite on existing server with MySQL Database shared with other applications, please note the following:

“The Smartsuite MySQL database use Triggers (advanced feature in MySQL) for faster processing of data and hence all Installation & Upgrade must be done with root user or superuser with ALL Privledges including GRANT & REVOKE”

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