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Having Oracle as Backened Database with SmartSuite Software

SmartSuite Software is a web based application with an open source structure. It employs PHP as the core technology behind its development. To power its database needs, it uses one of the world’s most popular database management system, MySQL. MySQL is a popular choice of database for use in web applications, and is a central component of the widely used LAMP web application software stack— LAMP is an acronym for “Linux, Apache, MySQL, Perl/PHP/Python”.

Now, apart from the support for MySql databases, we also provide support for other databases like those in Oracle and MSSQL. Very recently, we had an inquiry from someone asking for the software but with the database backened in Oracle. To all those who have been looking for the same with our software, we are always ready to provide it as desired. There is absolutely no issue with the database part. Be it MySql, MSSQL or Oracle, the software is supported with any database. You can have our software as it is but if you feel like having backened in Oracle or any other database system then you can let us know. We shall complete all customizations and make it available to you in a given time.

Currently, we are able to provide database migration without any problem. The available modules in the software will be same as what we have in the software at present. For any further customization in the software, additional charges will be made. There are no charges for minor customization.

Please let us know if you have any queries related to database migration. You can mail it here – aks@bioenabletech.com

Does SmartSuite Software come with Integrated Payroll System ?

SmartSuite Software does have everything what people seek to see in a typical attendance software. We have been making sure that it turns out to be the best online attendance management system or say, human resource management system for your organization. Having been equipped with all necessary HR modules, smartsuite is most likely to fulfill your needs for a robust online attendance management system. But inspite of being feature rich, smartsuite isn’t free from limitation.

The biggest limitation which this software has is the absence of payroll management system. Yes..we don’t have it yet. An integrated payroll management system in the smartsuite software, is what people have been inquiring to us in recent times. We have been saying “NO” to most of them while there have been few cases where we have been finding alternative for the same. This is mostly because we have felt that organizations do really need it. As an alternative to a typical payroll module in the attendance software, we have been requesting our clients to go for an integration with their existing payroll application which they must be using or have any plan to purchase in the near future.

The integration enables any desktop/web based payroll applications to be easily integrated with our smartsuite software which then can be used to generate payroll for the employees on the basis of attendance records. We have been offering such solutions to our clients in recent times and most of the times they have agreed to go for the same and the best of all, it has really worked out well. Most of the third party payroll applications have been integrated with our attendance software.

So for those who seem to be worried about the payroll and related requirements, you must be glad to know that we now have been able to solve this problem and no longer, it is compulsory to have an integrated payroll module in the attendance software. Though still we have decided to come up with the same in the near future. Future releases of smartsuite software is likely to have an integrated payroll system. We are working on it and hopefully, we shall have it very soon in our attendance software.

Does SmartSuite Attendance Software run on Linux Operating System ?

smartsuite_linux

Yes…SmartSuite Software is supported to run on Linux Operating System. We have been receiving queries on the same from some people who have doubted smartsuite software compatibility with the linux operating system. The very first thing you must know is that SmartSuite Software is an open source application. Being an open source application, it is supported to run on any operating system, at present runs well on both windows and linux operating system.

The installation of smartsuite software on Linux is very similar to what we perform on Windows based operating system. The only difference lies with the file system where unlike windows there is no executable file as such. So, instead of clicking on the setup and moving ahead with the installation, you have to manually place all required installation files in the www directory of linux operating system. The default location for www directory is –

/var/www

Incase if you are unable to locate the same, you can type in the required command in the linux console to find the same. The default command for the same is -

locate

Using ‘locate’ command, you can make a quick search for any directory which is located under Linux OS. The locate command is often the simplest and quickest way to find the locations of files and directories on Linux and other Unix-like operating systems.

The basic syntax for locate is:

    locate [options] name(s)

When used without any options, locate displays every absolute pathname for which the user has access permission that contains any of the names of files and/or directories that are provided to it as arguments (i.e., input data).

Once you have copied your smartsuite installation files and folders to the WWW directory of your Linux OS, you can then follow the same installation steps as being carried out while installing the smartsuite software on Windows OS. Type in the following in your linux browser address bar –

http://localhost/smartsuite/install

and then move on till your installation gets completed.

You can follow smartsuite installation instructions from the pdf manual which is supplied with smartsuite installation package. Also, please make sure you are connected to the internet before installing the software. You may face problems while installing ioncube on your linux server and so here is a manual to do the same without any issue -

http://www.crucialp.com/resources/tutorials/server-administration/how-to-howto-ioncube-loader.php

Once you have followed all of the above instructions and the instructions in the manual correctly, you should be able to install smartsuite software on your system easily without any problem..!

Let us know if you still have any issues with the installation. Mail your queries here – aks@bioenabletech.com

Top 5 things to consider with any Payroll System

Having a payroll system of any type is not enough. A typical payroll system may fit well with your budget and complete most of your payroll tasks. Most of the organizations having payroll system or planning to purchase the same may be faced with certain issues like compatibility, security, etc…

On the basis of above concerns, below is list of 5 most important things to be considered while choosing a payroll system for any organization -

Security

No doubt, security is the single biggest concern with any payroll system. Say for example if you are using any payroll software, do you password protect it to restrict access? Do you define privileges to access the same? In case if are using any payroll service, are you aware of the data storage? What if system crashes? Is there any disaster recovery plan for the same ?

Compatibility

This is another major concern with any payroll software. A typical payroll software may or may not be compatible with any existing software which you may be using in your organization. It might not work well with your other business systems, like accounting and HR. Chances of integration with your existing business management software might be less or NIL. In such cases, organizations may consider purchasing all of their HR and Financial software from the same vendor thus enabling better integration between the systems. Same goes with any outsourced payroll service where you should know if it is easy for them to communicate with your in-house accountants and HR personnel.

Credibility

Ratings always help and if it is from trusted names like Standard ­& Poor’s or Moody’s then it does work work like anything. Software from a well known brand with a solid reputation should be preferred over any other brand.

Flexibilty

A payroll software should be flexible in the sense, it should be able to meet the present as well as future needs of an organization. A payroll software must grow with the growing business.

Control

This is another important thing to consider. We have seen in our earlier postings that a payroll software is not capable of accomplishing all tasks related to payroll. Manual interference is required at some point of time. Incase if you do not want to manage most of the things manually, will your payroll service be able to request a report, view payment histories and make real-time changes to employee wage information when necessary…!

So, here you go again with some vital things to consider with any payroll system. Anything ignored here may result in an error prone system which can lead to reduced productivity and thus hamper organizational growth in the long run. I am sure your organization doesn’t want the same to happen at any cost..finally, it is your decision..!

Using Payroll Software for Payroll Process Management

payroll_checkIn our previous two postings, we had come to know about payroll basics and payroll services. We had explored it all in detail. Moving ahead with the same series, today we are going to discuss about Payroll Software. I am sure most of us are aware of the same. Today we will see what exactly is a payroll software and is it a better choice in comparison to outsourced payroll services.

A payroll software is a standalone application or a system integrated with any HRMS application where payroll calculations are carried out. A typical payroll software takes little input from the employer, just employee wage information and hours and eventually comes up with required calculations and withholdings. The calculations are updated with the change in time tax laws. A Payroll software can also fill employee’s tax forms and set a reminder for them to file the same at anytime later. Using a payroll software, one can also make all necessary deductions from the paycheck as required.  In a payroll software, you also need to personally enter all pertinent information. For example, if you offer your employees health insurance, you need to provide all of the information about the insurance provider so the software can not only withhold premiums from each check, but write checks to the insurance company when they’re due.

But inspite of all offerings, a payroll software does have limitations like a paycheck generated via payroll software still needs to be physically signed and printed by the employer before its sent to the employees. The same is required with employee tax forms which is invalid without employer’s signature. Anyways in comparison to outsourced payroll services, a payroll software is a huge time-saver as it enables in easier handling of complicated withholdings and constantly changing tax laws. The best advantage of course is to have your payroll data at one place.

Payroll Services or Payroll Software – it is never easy to decide over the same but as per our observations, Payroll Software is a better alternative for companies having an employee strength between 10-50. Nowadays, Payroll software are becoming web based and so it is much more easier to manage payroll process from any web enabled computer. As compared to payroll services, a payroll software is quite cheap but one shouldn’t forget the fact that a payroll software cannot complete every task. There is still a requirement for manual interference with the same whereas there is nothing like the same with outsourced payroll services and is therefore a better choice for larger companies having an employee strength over 100. Outsourced Payroll services are handled by dedicated professionals and so there is nothing much to worry about.

No matter whatever type of payroll system is finalized, there are still some important criteria to be considered. We will be seeing the same in our next post. Let me know if you have any queries. Mail it to – aks@bioenabletech.com 

Using Payroll Services to Manage Payroll Process

payroll_service

In our last post, we had seen what a payroll is and why organizations go for the same. We had covered all basics related to the same. In this post today, we will be knowing the basics of an outsourced payroll service. An outsourced payroll service is one of the types of payroll system used by businesses to handle payroll responsibilities.

To say it simply, A payroll service is an outside company that special­izes in every aspect of the payroll process. Instead of managing it all oneself with a pen, ledger sheet and calculator, an outsourced payroll service keeps you free from the same. This kind of payroll service offer more comprehensive help to an organization by collecting wages and hour information from the employer and use that information to calculate gross wages, subtract all pertinent withholdings and deductions, print checks, make direct deposits and prepare all employment tax filings. People especially those into hr and related activities can find it as a relief as such payroll services can exempt them from other responsibilities like administrating a company’s retirement accounts and benefits programs. Also, in some of these payroll services there is a facility of free phone help line which is helpful in case if you had any query related to human resources or payroll.

In earlier times, it was common with the employers to call up the payroll service provider and update it with information about wages and hours for the upcoming paychecks but it is not the same case anymore. Present payroll services are converting into web based payroll system which can be updated 24/7. An employer simply has to log in with its credentials, fill in the hours for the pay period and the data is updated in real time. All records are kept well safe and maintained and is available anytime online through reports, payment histories and other features.

Now, payroll services are not free. One has to pay for the same. The cost of payroll services depends on several factors, namely the number of employees, the number of pay periods every month, and the level of comprehensive service of the services required. The costing may vary from $50 each pay period, or $100 a month, for basic payroll services. The cost can also raise to $200 in case if you are opting for upgraded services like online reporting, direct deposit and phone help. Per employee and Per check is taken into consideration before deciding the final cost of any payroll service.

To sum up, Payroll services can really benefit business owners by keeping them free from payroll responsibilities and making them concentrate more on other aspects of running their business. Though very useful, payroll services can still be very expensive, especially with the addition of more and more employees in the company.

And so for the very same reason, we have an alternative for the same – Payroll Software. We will be seeing more on the same in our next post. Let us know if you have any query related to payroll services. You can mail it here – aks@bioenabletech.com

Knowing Payroll basics in an organization

payroll_check

Of all the organizational activities being carried out in an organization, managing payroll looks to be a highly complicated thing. To put it simply, Payroll is a process by which an employee is paid by an employer for the work he/she carries out in a company or an organization. Payroll is not required if you have your own business without any employee. But once you have your own employees as your business grows, you have to make sure that your employees are paid on time and the correct amount. Delay in the same process may lower down the morale of an employee and chances of them becoming less productive increases. Also even if everything happens on time but with some errors then it may not be long before you see your employees quit your organization…!

Now, a payroll is generally considered to be any an easy process from the employees point of view. But in reality it isn’t. Lot many things are involved in the same, making it look more and more complex. Other than being a look easy process to deliver pay check, an efficient payroll involves certain very important activities like error free deduction of proper taxes from each paycheck and making it sure that those funds are paid to the right government agency at the right time. Complicated tax forms must be filled out and filed on an annually, quarterly, sometimes even weekly basis. Missed deadlines and improper tax filings can result in steep fines and even jail time. These are some of the reasons why having an efficient payroll is a big concern for any organization.

Ofcourse, you can manage it all but when you are small business owner, you can find yourself stuck with lot many tasks while handling a payroll and this is more or less likely to divert your attention from other important activities inside organizations like product development, customer service and other important business tasks. Surely, you don’t want this to happen at any cost. And therefore it is always a better to look for the alternatives which in this case would be either an outsourced payroll service or computerized payroll software.

We will be seeing more on outsourced payroll service and payroll software in the coming posts. Till then, if you have any query on the same, please let us know by mailing here – aks@bioenabletech.com

Web based Attendance Software or Desktop based Attendance Software ?

attendance software

Do I require a web based attendance software or a desktop based attendance software ? Why should I go for a desktop based attendance software or a web based attendance software? How is one better from other? What are the benefits? These and perhaps more could be one of your major concerns while you have been searching for a right attendance software for your organization. It is never easy to decide anyways until and unless you are determined enough to go with your decision.

Choosing a right attendance device/software is surely one of the prime concerns for any organization. We have been receiving ‘n’ number of queries on the same. And most of the times, we have been suggesting people to go a web based attendance software like SmartSuite Software for some obvious reasons -

Easy to Manage

A web based attendance software is easier to install and manage. Unlike a desktop based attendance software which works on a single system and is complex to manage, a web based attendance software requires one time installation and can be accessed from anywhere, anytime provided you have an active internet connection and a supported browser program.

Multiple User Access

A desktop based attendance software is a single user attendance software whereas a web based attendance software like our smartsuite software is a multiple user attendance software. It can be accessed by more than one user at a single time.

Easy to Customize

A web based attendance software like SmartSuite Software, is an open source system which is easier to customize as per user’s requirements. The same is not possible with most of the desktop based attendance software. Chances of customization in a desktop based attendance software is less than 5%.

Fast and Reliable

A web based attendance software is fast, reliable and low on resources whereas a desktop based attendance software is often slow and heavier on resources.

Feature Packed Modules

A web based attendance software like SmartSuite Software is a feature packed attendance software offering several modules like Organization chart, Detailed Employee records management, Leaves management, Attendance management, Shift Scheduling along with extensive Reports & Charts. A desktop based attendance software mostly comes with some few basic modules like attendance management, leave management and some basic report management.

So, you can now make out from the points above. There is no reason why you shouldn’t go for a web based attendance software. Inspite of the differences as mentioned above, one thing you must know is that both web based attendance software and a desktop based attendance software can be easily integrated with your attendance devices so as to allow logs to be updated automatically in the software. The reports related to the same then can be viewed later in the software.

Let us know if you are still in doubt. Mail you queries to – aks@bioenabletech.com

Issues on SmartSuite Software Support for Biometric Attendance Devices

attendance_device_support

BioEnable Smartuite Software can be easily integrated with biometric attendance devices like BioAccess v2, BioAccess v2 Plus, NAC2500, NAC5000, etc… The present list of supported hardware is less but we are constantly working upon increasing the support for more devices. On the basis of what we have found, people have been requesting us to enable our software support for more attendance devices. We have been making sure that our software is supported with more and more attendance devices like those from ESSL, Pegasus, etc.. Our software can be integrated with any number of attendance devices provided some prerequisites are met.

If you have any attendance device other than the supported hardware on our site then there is nothing to worry about. Being an open source software, BioEnable SmartSuite Software is independent of the device format. In case if you have any doubts regarding the hardware support, please do let us know by sending us an email. Also, please make sure that you have sent us the database file of your attendance device. The database file is required by us to know whether actually can we provide the integration with your hardware. The database file is analyzed by our technical team and then on the basis of their findings, we are finally in a position to let you know about the integration. Basically we check for the fields and if there is a mismatch in the fields, we then try to make some customizations in our software so as to make sure that we provide the necessary integration finally. Chances are also there where we cannot do much and the integration between software and hardware becomes impossible. Such cases are quite rare anyways.

Currently, Smartsuite Software has a support for databases in MS Access and MSSQL format. There is no support for Oracle at present. So, please make sure you have the databases in the same format which is supported by our software before mailing it to us. We will then do the needful.

Let us know if you have any more doubts regarding the hardware support. Mail you queries to – aks@bioenabletech.com

SmartSuite Software Evaluation Version – Download Demo Online HRMS Software

download_smartsuite

SmartSuite Software

Now, you can download and test out the fully functional business version of the BioEnable SmartSuite Software. This business version is available for evaluation purpose only. Unlike the community version, this evaluation comes packed with all features but yes, it has certain user limitations. The Evaluation version of the SmartSuite Software cannot be used for more than 5 users/employees. Once the maximum user limit is reached, any further record cannot be added.

The Evaluation version can be used by individuals, companies or organizations to test out all available features of the SmartSuite Software including the import feature. The import feature allows logs from the supported hardware to be imported to the SmartSuite Software. This can be done either manually or can be automated. The automation gets possible after integration of the available time attendance device with the SmartSuite Software. The integration of the supported hardware with the software is done using a php script and the script currently works with MSQL databases and MS Access databases. There is no support for Oracle at present.

The community version on the other hand, has limited features. Also, there is no option available to import logs into the software. You can still test it out and use it for any number of users. The community version does not come up with any user restriction as such. It is thus a good choice in case you are managing a small company/organization with 20-50 employee/user strength. But anyways, you are still missing the Import Feature, one of the most important and must have feature with this software.

Now, below is a download link for both community version and the evaluation version. You can try out both these versions and then you can finally decide over the purchase of licensed version of SmartSuite Software -

Download SmartSuite Evaluation Version (Fully Functional Business Version – Max 5 users)

Download SmartSuite Community Version (Limited Features )

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