Attendance system for organizations.
Attendance system for organizations.
Do I require a web based attendance software or a desktop based attendance software ? Why should I go for a desktop based attendance software or a web based attendance software? How is one better from other? What are the benefits? These and perhaps more could be one of your major concerns while you have been searching for a right attendance software for your organization. It is never easy to decide anyways until and unless you are determined enough to go with your decision.
Choosing a right attendance device/software is surely one of the prime concerns for any organization. We have been receiving ‘n’ number of queries on the same. And most of the times, we have been suggesting people to go a web based attendance software like SmartSuite Software for some obvious reasons -
Easy to Manage
A web based attendance software is easier to install and manage. Unlike a desktop based attendance software which works on a single system and is complex to manage, a web based attendance software requires one time installation and can be accessed from anywhere, anytime provided you have an active internet connection and a supported browser program.
Multiple User Access
A desktop based attendance software is a single user attendance software whereas a web based attendance software like our smartsuite software is a multiple user attendance software. It can be accessed by more than one user at a single time.
Easy to Customize
A web based attendance software like SmartSuite Software, is an open source system which is easier to customize as per user’s requirements. The same is not possible with most of the desktop based attendance software. Chances of customization in a desktop based attendance software is less than 5%.
Fast and Reliable
A web based attendance software is fast, reliable and low on resources whereas a desktop based attendance software is often slow and heavier on resources.
Feature Packed Modules
A web based attendance software like SmartSuite Software is a feature packed attendance software offering several modules like Organization chart, Detailed Employee records management, Leaves management, Attendance management, Shift Scheduling along with extensive Reports & Charts. A desktop based attendance software mostly comes with some few basic modules like attendance management, leave management and some basic report management.
So, you can now make out from the points above. There is no reason why you shouldn’t go for a web based attendance software. Inspite of the differences as mentioned above, one thing you must know is that both web based attendance software and a desktop based attendance software can be easily integrated with your attendance devices so as to allow logs to be updated automatically in the software. The reports related to the same then can be viewed later in the software.
Let us know if you are still in doubt. Mail you queries to – firstname.lastname@example.org
BioEnable Smartuite Software can be easily integrated with biometric attendance devices like BioAccess v2, BioAccess v2 Plus, NAC2500, NAC5000, etc… The present list of supported hardware is less but we are constantly working upon increasing the support for more devices. On the basis of what we have found, people have been requesting us to enable our software support for more attendance devices. We have been making sure that our software is supported with more and more attendance devices like those from ESSL, Pegasus, etc.. Our software can be integrated with any number of attendance devices provided some prerequisites are met.
If you have any attendance device other than the supported hardware on our site then there is nothing to worry about. Being an open source software, BioEnable SmartSuite Software is independent of the device format. In case if you have any doubts regarding the hardware support, please do let us know by sending us an email. Also, please make sure that you have sent us the database file of your attendance device. The database file is required by us to know whether actually can we provide the integration with your hardware. The database file is analyzed by our technical team and then on the basis of their findings, we are finally in a position to let you know about the integration. Basically we check for the fields and if there is a mismatch in the fields, we then try to make some customizations in our software so as to make sure that we provide the necessary integration finally. Chances are also there where we cannot do much and the integration between software and hardware becomes impossible. Such cases are quite rare anyways.
Currently, Smartsuite Software has a support for databases in MS Access and MSSQL format. There is no support for Oracle at present. So, please make sure you have the databases in the same format which is supported by our software before mailing it to us. We will then do the needful.
Let us know if you have any more doubts regarding the hardware support. Mail you queries to – email@example.com
BioEnable SmartSuite Software has been upgraded to a new version. The new version comes with some major updates. The new edition of the smartsuite software has a complete attendance approval system along with few more changes in the existing leave management system. Also, few more additions have been made to the existing employees module.
In our earlier versions, the attendance system had one major loophole. It was seen that most of the employees avoided punching in/out to the attendance machine while they were late/early in the office. Instead attendance was recorded manually by logging into the smartsuite system and filling in the incorrect details related to arrival/leave time. And since there was no such approval process to validate the attendance, it was getting common with the employees who came late, to go for the same method. No doubt, companies have to bear major loss because of the same. Late arrivals followed up with unapproved attendance can hinder organizational growth as in such cases, employees tend to be less productive.
New Attendance Approval System
To deal with the same situation as mentioned above, this newest version of the smartsuite software comes along with an attendance approval system to keep a check on fake manual logs. The basic idea here is to monitor those employees who could easily put in incorrect details of their attendance manually while leaving other preferred option to register their attendance by punching in/out to the attendance device. More details related to the new attendance approval process for the manual logs can be found here – Approval System for Manual Attendance
Along with the revamped attendance approval system, the new version of the smartsuite also comes with an improved employee dashboard where all details related to employees can be accessed by a single click. Information like DOB, working duration in company, supervisor, location, image is visible on dashboard. Also there is link to access his personal information, attendance logs by one click. More information can be found here – Employee Dashboard
New Leave Dashboard
And the third major addition comes for the leave management system which has been further enhanced with a new leave dashboard where concerned admin/head of any employee can find leave details like – employees leave balance from total, leaves taken, approved leaves, unapproved leaves, absent days with date, late/early arrival of employees, etc…, all at one place.
More information can be found here – New Leave dashboard
And last but not the least, the new version of the smartsuite software has a email/sms facility using which any supervisor can send email or sms to any employees regarding leave, late coming, etc at any time. More information can be found here – Email/SMS Facility
To purchase licensed version of the smartsuite software, please email your enquiry at this email id – firstname.lastname@example.org or fill in the inquiry form located on top right sidebar of the page.
BioScan10, The Ten Fingerprint Scanner from BioEnable Technologies Pvt Ltd, Pune has been certified by STQC (Certification Body for UID) for Fingerprint Registration for UID Project. As only STQC Certified Products can be used for Fingerprint Enrollments for issuing Aadhar UID Card, STQC follows a very strict procedure for certifying Fingerprint Scanners so that only quality products can be used for a smooth and hassle free enrollment.
UID is one of the prestigious projects in India where Biometric Card with Unique Identification Number will be issued to every citizen, as it require registering all the 10 Fingerprints of the person, Fingerprint Registration is the most important part of the process and requiring quality Fingerprint Scanner for fast and better registration.
BioScan10 is based on advanced fingerprint recognition technology that will make fingerprint capture process easy and accurate. Its advanced optical technology and intelligent software allow capture of fingerprints that are otherwise rejected by other scanners, and also unlike other Fingerprint Scanners available for registration, it doesn’t have any coating on its prism which will avoid lots of service related issue and ensure proper registration.
Manmohan Kumar, VP Marketing, BioEnable said, “As we are offering Fingerprint Based Solutions in India for the last 10 years, we are one of the most experienced companies in this field with the biggest network across India, we are dedicated towards making UID Aadhar Fingerprint Registration Process a success with our vast expertise in this field, world-class hardware and one of the best service and support required.”
He further added, “For the problem being faced by EA (Enrollment Agencies) in the field in registering the Fingerprints of the citizens, it was the time to launch the best quality Fingerprint Scanner suitable for the Indian Environment for a faster and proper enrollment, and the same has been confirmed by STQC by certifying our product”.
BioEnable Technologies Pvt. Ltd. is one of the leading and biggest companies in India offering Fingerprint Based Solutions for the last 10 years. BioEnable has been involved with many national level project related to Fingerprint and worked for e-governance projects for different states, RTO project for issuing Fingerprint Base Driving License, e-passport project for issuing Fingerprint Based Passports and many more.
Now, you can download and test out the fully functional business version of the BioEnable SmartSuite Software. This business version is available for evaluation purpose only. Unlike the community version, this evaluation comes packed with all features but yes, it has certain user limitations. The Evaluation version of the SmartSuite Software cannot be used for more than 5 users/employees. Once the maximum user limit is reached, any further record cannot be added.
The Evaluation version can be used by individuals, companies or organizations to test out all available features of the SmartSuite Software including the import feature. The import feature allows logs from the supported hardware to be imported to the SmartSuite Software. This can be done either manually or can be automated. The automation gets possible after integration of the available time attendance device with the SmartSuite Software. The integration of the supported hardware with the software is done using a php script and the script currently works with MSQL databases and MS Access databases. There is no support for Oracle at present.
The community version on the other hand, has limited features. Also, there is no option available to import logs into the software. You can still test it out and use it for any number of users. The community version does not come up with any user restriction as such. It is thus a good choice in case you are managing a small company/organization with 20-50 employee/user strength. But anyways, you are still missing the Import Feature, one of the most important and must have feature with this software.
Now, below is a download link for both community version and the evaluation version. You can try out both these versions and then you can finally decide over the purchase of licensed version of SmartSuite Software -
Download SmartSuite Evaluation Version (Fully Functional Business Version – Max 5 users)
Download SmartSuite Community Version (Limited Features )
Tracking attendance can become a nightmare if an organization does not have an effective means to do so. Time management & Attendance Tracking is a huge part of the human resources problem, and can quickly become a serious issue if the process is not streamlined. Creating schedules alone can be a very time consuming task for any manager for Attendance Tracking. Throw in requests for paid time off, vacation, sick leave, and more, and the situation becomes very difficult indeed to manage. Doing so manually would be a full time job in and of itself even for a smaller company.
Why Attendance Tracking ?
Tracking hours and attendance can not only be an administrative nightmare, but a financial one as well. If hours are not managed effectively, it can quickly lead to the company losing hours due to time theft and other problems. While it is easy to underestimate this problem in a small company, it can grow uncontrollably as the organization itself increases in size. Once a company has become too large for the HR department to manage on a personal basis, trouble can quickly follow.
How can this inefficiency and administrative overhead be avoided? Many smaller organizations, as well as large companies, have turned to lightweight time management solutions. With the advent of “software as a service”, affordable web based packages have made it possible to largely automate the attendance and time issue. SmartSuite is an excellent example of attendance control software that can help organizations of all sizes streamline their administrative processes for Attendance Tracking. With a wealth of options, SmartSuite makes time management a simple and intuitive process.
Using SmartSuite, an employee can log in and request leave different leave categories. Managers can view archived attendance information and evaluate attendance trends over long periods of time. With such an abundance of information tracked in a completely paperless fashion, HR management has never been easier. Best of all, SmartSuite is a highly scalable solution as well for Attendance Tracking.
With the full Smartsuite Business package, an organization can move their attendance tracking and time management completely paperless. Smartsuite Business can also be integrated with hardware punch in/out systems, making it a highly flexible package that can work for almost any corporate environment. SmartSuite is just one tool of many that can help organizations to minimize time spent on administrative tasks.