Search results for attendance (26)

BioEnable launches Online Contract Labor Management System (CLMS)

contract labor management system
BioEnable has recently launched a web based Contract Labor Management System for organizations seeking a robust system to manage their contractors and labors under them. Still under the development stage, BioEnable Contract Labor Management System will help organizations to save few hundred times the investment within few months of implementing the system.

BioEnable Contract Labor Management System serves following purpose for any organization -

  • Plant(company) wise restriction for labors/contractor.
  • Attendance approval process for labors on daily basis by authorized person inside the plant.
  • Quota approval process by authorized person every time when added.
  • Contractor/Contract approval process by authorized person.
  • Mail alert for each approval process to the authorized person
  • Labors restriction in case if quota full for particular day.
  • Labors/contractor restriction in case they are blacklisted/terminated by higher authority.
  • According to IN, OUT Punches Working Hours will be calculated.
  • Skill-set wise wages report for labors/contractor.
  • Detail reports of all regarding labors/contractors related activities.

BioEnable Contract Labor Management System can also be integrated with the supported biometric devices like BioAccess v2, NAC2500, Fingkey Access Control, etc…

For more information on the BioEnable Contract Labor Management System, please check out this page here – Contract Labor Management System (CLMS)

Also, you can check out this press release on BioEnable CLMS here – A Fingerprint Based Labour Management System

For any inquiries related to the purchase of CLMS , please send your requirements here at this email id – aks@bioenabletech.com or fill in the inquiry form located on top right sidebar of the page.

Download Web based Time Attendance Software, SmartSuite Software version 2.7.1

online attendance software

BioEnable SmartSuite Software has been upgraded to a new version. The new version comes with some major updates. The new edition of the smartsuite software has a complete attendance approval system along with few more changes in the existing leave management system. Also, few more additions have been made to the existing employees module.

In our earlier versions, the attendance system had one major loophole. It was seen that most of the employees avoided punching in/out to the attendance machine while they were late/early in the office. Instead attendance was recorded manually by logging into the smartsuite system and filling in the incorrect details related to arrival/leave time. And since there was no such approval process to validate the attendance, it was getting common with the employees who came late, to go for the same method. No doubt, companies have to bear major loss because of the same. Late arrivals followed up with unapproved attendance can hinder organizational growth as in such cases, employees tend to be less productive.

New Attendance Approval System

To deal with the same situation as mentioned above, this newest version of the smartsuite software comes along with an attendance approval system to keep a check on fake manual logs. The basic idea here is to monitor those employees who could easily put in incorrect details of their attendance manually while leaving other preferred option to register their attendance by punching in/out to the attendance device. More details related to the new attendance approval process for the manual logs can be found here – Approval System for Manual Attendance

New Employee Dashboard

Along with the revamped attendance approval system, the new version of the smartsuite also comes with an improved employee dashboard where all details related to employees can be accessed by a single click. Information like DOB, working duration in company, supervisor, location, image is visible on dashboard. Also there is link to access his personal information, attendance logs by one click. More information can be found here – Employee Dashboard

New Leave Dashboard

And the third major addition comes for the leave management system which has been further enhanced with a new leave dashboard where concerned admin/head of any employee can find leave details like – employees leave balance from total, leaves taken, approved leaves, unapproved leaves, absent days with date, late/early arrival of employees, etc…, all at one place.
More information can be found here – New Leave dashboard

Email/SMS Facility

And last but not the least, the new version of the smartsuite software has a email/sms facility using which any supervisor can send email or sms to any employees regarding leave, late coming, etc at any time. More information can be found here – Email/SMS Facility

 

Download SmartSuite Software Latest Business Evaluation Version 2.7.1 ( Max 5 users)

To purchase licensed version of the smartsuite software, please email your enquiry at this email id – aks@bioenabletech.com or fill in the inquiry form located on top right sidebar of the page.

Contract Labor Management System (CLMS)

bioenable_contract_labor_management_systemContract Labor Management System (CLMS) is an important process in any enterprise. Contracting helps in improvising the bottom-line with keeping the liabilities limited. Today, it is almost unavoidable for any Principal Employer not to avail services of Contract Workers. However due of the Compliance Issues, Safety & Security issues, Accidents, Periodic medical check-ups etc, the entire contract management process becomes a complex subject for the departments like HR, Security & Facilities etc. But Our Contractor Labor Management Module is a comprehensive feature, designed specifically for your businesses. The module comes complete with specific contractor names, dates of expiry of the contracts, all individually tailored for each contractor, complete with the photograph of the contracting party.

Contract Labor Management System is a Web based System for employers to have a better check and control over their contractors and the laborers under them. Using our Labor Management System, organizations are able to implement Security norms that help create a Safe & Secured work environment. Using our Contract Labor Management System, employers can deal with such issues easily and could save few hundred times the investment within few months of implementing our system.

SmartSuite Contract Labor Management System is an enterprise wide system which helps organizations in managing the Contract Labourers. It is an integrated system with the necessary hardware, software & consumables. Hence maximum Large & Medium Corporations trust SmartSuite Contract Labor Management System for their Enterprise.

BioEnable Contract Labor Management System Presentation

 

Features:

  • Projections of labour requirements from Shop floor and sanctions at Admin level.
  • Registration of the labour, Contractor.
  • Projections of labours requirement to the various contractors.
  • Standard Reports for labour and contractor activities.
  • Information of Contractor & his company.
  • Labour Profession – Soft Skilled and Hard Skilled, technical, Non-Technical etc.
  • In and out attendance through various means like Biometric, Barcode and RFID, and storage of Photo, as applicable.
  • Requisition of labour and wage calculations on Daily basis, weekly basis and monthly basis Contractors Payments records and settlements
  • Simple card/fingerprint generation system
  • Details like site, blood group, photographs can be incorporated on the card
  • Color bands for type of labors
  • Rights allocations/Login Managements
  • Valid up-to date is prominently displayed on the badge
  • Attendance using fingerprint scanning
  • Shift logic
  • Over time, double shift logics
  • Time sheet generation
  • Labor/Contractor Restriction
  • Automatic Approval Process
  • Mail Alerts
  • Menu Management.

Available Modules:

  • Plant (company) wise restriction for labors/contractor.
  • Attendance approval process for labors on daily basis by authorized person inside the plant.
  • Quota approval process by authorized person every time when added.
  • Contractor/Contract approval process by authorized person.
  • Mail alert for each approval process to the authorized person
  • Labors restriction in case if quota full for particular day.
  • Labors/contractor restriction in case they are blacklisted/terminated by higher authority.
  • According to IN, OUT Punches Working Hours will be calculated.
  • Skill set wise wages report for labors/contractor.
  • Detail reports of all regarding labors/contractors related activities.

Benefits:

  • In case of accident / threat, man count & individual details can be traced.
  • For labour projections requirements, labour attendance and wage calculations.
  • Reduces manpower at the Gate.
  • Focused activity by the Manpower at the gate.
  • Eliminates the Manual errors
  • User friendly.
  • Productivity improvements
  • Utilization improvements
  • Improve customer Service Levels
  • Compliance and tracking of Working Time Directive
  • Accurate and fair payment of employees
  • Automatic and accurate assignation of costs to projects

Advantages of Contract Labor Management System

  • Save time.
  • Simplify the procurement contract process.
  • Allow for compliance with internal and external regulations.
  • Identify and manage risk.
  • Enhance the standardization of the contract process.
  • Maximum realization of revenue and cost savings through the maximization of the benefits of each contract.
  • Introduce paper free contracts.

Highlights of BioEnable Contract Labor Management System

  • Simple card/fingerprint generation system
  • Details like site, blood group, photographs can be incorporated on the card
  • Color bands for type of labours
  • Valid up-to date is prominently displayed on the badge
  • Attendance using fingerprint scanning
  • Shift logic
  • Over time, double shift logics
  • Time sheet generation
  • Labor/Contractor Restriction
  • Automatic Approval Process
  • Mail Alerts

Download Presentation
Download Brochure

You can also test CLMS demo here - CLMS Online Demo

Login Credentials -

username –
admin@mydomain.com
pass –
admin

Please note that BioEnable CLMS is open to customization. You can mail your requirements for the same here – nikhilj@bioenabletech.com or you can call here to discuss more : 020-66813623

SmartSuite Software Evaluation Version – Download Demo Online HRMS Software

download_smartsuite

SmartSuite Software

Now, you can download and test out the fully functional business version of the BioEnable SmartSuite Software. This business version is available for evaluation purpose only. Unlike the community version, this evaluation comes packed with all features but yes, it has certain user limitations. The Evaluation version of the SmartSuite Software cannot be used for more than 5 users/employees. Once the maximum user limit is reached, any further record cannot be added.

The Evaluation version can be used by individuals, companies or organizations to test out all available features of the SmartSuite Software including the import feature. The import feature allows logs from the supported hardware to be imported to the SmartSuite Software. This can be done either manually or can be automated. The automation gets possible after integration of the available time attendance device with the SmartSuite Software. The integration of the supported hardware with the software is done using a php script and the script currently works with MSQL databases and MS Access databases. There is no support for Oracle at present.

The community version on the other hand, has limited features. Also, there is no option available to import logs into the software. You can still test it out and use it for any number of users. The community version does not come up with any user restriction as such. It is thus a good choice in case you are managing a small company/organization with 20-50 employee/user strength. But anyways, you are still missing the Import Feature, one of the most important and must have feature with this software.

Now, below is a download link for both community version and the evaluation version. You can try out both these versions and then you can finally decide over the purchase of licensed version of SmartSuite Software -

Download SmartSuite Evaluation Version (Fully Functional Business Version – Max 5 users)

Download SmartSuite Community Version (Limited Features )

Top 10 Tips for Hiring and Retaining Solid Employees

All of a company’s employees add value and contribute to its success – some in small way, others in large measure. Because sound recruitment and retention strategies provide a competitive edge, hiring should be done carefully, methodically and strategically. Here are ten ways to attract top prospects to your company and retain them once they’re on board.

1. Recruit Continuously
Aggressive companies are always on the prowl for talent. They have a sense of what skills they need now and in the future, and what type of person will be a good fit. They look even when there are no current openings, because one can never predict when an employee might leave.

2. Know What You Nee

Know the skills and personality traits that will make a person successful in a given job, so you can develop job descriptions when you’re hiring. This helps in framing interviews with potential applicants, who in turn learn in advance more about the skills needed for the position.
Initially, a job description facilitates the selection of the right employee. But a good job description also ensures that he or she has a clear understanding of responsibility, authority and expected results, so it also becomes a useful training outline.

3. Interview Many Candidates

Don’t hire the first person you like. Commit to meeting a number of people – even though you won’t be interested in most of them. If you don’t think a person is a good fit for your company, use the interview to dig up information on your competitors or create a business-development opportunity. (Who knows where your company’s next alliance partner will come from?)

4. Ask Probing Questions

The only way to find out if candidates will be a good fit for your company is to ask a lot of questions to discover whether:
they possess a positive attitude.

  • they have high energy.
  • they are trustworthy and possess good character.
  • they feel good about themselves and life.
  • they take responsibility without making excuses.
  • they desire to keep learning and hunger for growth.
  • they are willing to follow the leader and work with the team.
  • they have a good track record.
  • they are able to flow with the organization and accept change.

5. Check References

Today’s employment laws are extremely strict on how much information can be obtained regarding past employment; previous employers are not supposed to give out any information other than the length of employment. They cannot give out any information with regard to skills, attitude, attendance or anything else in the applicant’s job history while employed there.

6. Clarify Expectations
New employees seldom know exactly what is expected of them, how they will be measured, or with whom they will work the most. It’s important to communicate expectations and metrics clearly and succinctly from Day One.

7. Offer Attractive Compensation
Money buys the house and the bacon, but it also represents recognition and fairness. Talented people expect their contributions to be acknowledged and their compensation to reflect their impact. If necessary, do a competitive compensation survey.

8. Establish a Buddy System
Often overlooked yet consistently successful, mentoring systems give employees a sense of history and community when they enter a new company environment. By introducing recruits to the office culture immediately, mentors make them feel important and necessary to the company’s success.

9. Develop People to Their Full Potential
Every company leaves a tremendous amount of human potential untapped because its people are inadequately developed. Provide informal feedback and coaching, cross training and opportunities for advancement. Train all new employees thoroughly in job requirements immediately upon hiring. Putting a new employee on the job to “sink or swim” results in frustration, sloppy work habits and omission of important details. Reinforce the attitudes and behavior patterns you want. A new employee is usually highly receptive to suggestions and eagerly assimilates and readily accepts the organizational vision, mission and goals.

10. Conduct Exit Interviews: Retention of talent often begins at the end of the process. Chances are, an employee who is walking out the door will be more honest and forthcoming than a person who still depends on your company for a paycheck. But in order to ensure truly effective exit interviews, a leader must establish a climate of trust long before he receives the letter of resignation.

Handling Attendance Problems within a Company

When it comes to the problems that are experienced by supervisors, most are related to attendance issues. It is a fact that more punishment is received for not showing up for work than all other causes put together. There have been a lot of changes in Federal employee benefits over the past couple of decades and these changes have given employees a bad attitude. The bad thing is these changes are making employees not want to go to work anymore and that is where the problem comes in.

When it comes to managing the attendance in your organization, you will need a plan. Within this plan, you must have some steps to follow and be successful at it. The first step you, as a human resource manager, should look into is to gain knowledge on the attendance issues. You can create a desktop guide to attendance and leave on your own. This desktop guide should include your company’s policies when it comes to attendance, leave and FMLA. The next step you should take is to make a clear expectation.

As a human resource manager, you should make sure every employee within the business knows when they are entitled to leave, if leave has to be asked for in advance, procedures they have to follow in order to request leave, and the responsibility for documenting and requesting leave belongs to them. You should also make sure the employees know the responsibility to grant leave requests should be with you and whatever other rules you have within the business pertaining to leave and attendance.

If you need to brief your staff individually when necessary, then be sure to do so. At least quarterly, you should take time out of your busy schedule to remind your employees of the general leave matters. These general leave matters include, peak workload, vacations, etc. While you are having the quarterly meeting, you should take time to tell them about contact information and call-in procedures, even if you have done it before. You should keep in mind that there are always rules that need to be followed.

If an individual does not call in when they are absent for work, they should be given a piece of paper. This piece of paper can be as simple as instructions on the leave request requirements or as complex as the discipline that someone receives for taking off of work when they knew they were needed. When someone puts in a leave request, you should make sure you document it in advance, never wait until the last minute.

When you are applying the leave rules to your employees, you will need to keep doing it. In the end, we would like to tell you to document any problems or issues you have and talk about them to the employee that is involved with these problems. You should never keep records secret, when you write something about an employee; it should be addressed to that employee. If you are a supervisor who is drafting these documents, then you can always get help from the human resource department.

Attendance Tracking – Don’t let it be your nightmare

Attendance Tracking

Tracking attendance can become a nightmare if an organization does not have an effective means to do so. Time management & Attendance Tracking is a huge part of the human resources problem, and can quickly become a serious issue if the process is not streamlined. Creating schedules alone can be a very time consuming task for any manager for Attendance Tracking. Throw in requests for paid time off, vacation, sick leave, and more, and the situation becomes very difficult indeed to manage. Doing so manually would be a full time job in and of itself even for a smaller company.

Why Attendance Tracking ?
Tracking hours and attendance can not only be an administrative nightmare, but a financial one as well. If hours are not managed effectively, it can quickly lead to the company losing hours due to time theft and other problems. While it is easy to underestimate this problem in a small company, it can grow uncontrollably as the organization itself increases in size. Once a company has become too large for the HR department to manage on a personal basis, trouble can quickly follow.

How can this inefficiency and administrative overhead be avoided? Many smaller organizations, as well as large companies, have turned to lightweight time management solutions. With the advent of “software as a service”, affordable web based packages have made it possible to largely automate the attendance and time issue. SmartSuite is an excellent example of attendance control software that can help organizations of all sizes streamline their administrative processes for Attendance Tracking. With a wealth of options, SmartSuite makes time management a simple and intuitive process.

Using SmartSuite, an employee can log in and request leave different leave categories. Managers can view archived attendance information and evaluate attendance trends over long periods of time. With such an abundance of information tracked in a completely paperless fashion, HR management has never been easier. Best of all, SmartSuite is a highly scalable solution as well for Attendance Tracking.

With the full Smartsuite Business package, an organization can move their attendance tracking and time management completely paperless. Smartsuite Business can also be integrated with hardware punch in/out systems, making it a highly flexible package that can work for almost any corporate environment. SmartSuite is just one tool of many that can help organizations to minimize time spent on administrative tasks.

Home

attendance_softwareSmartSuite is a comprehensive Time Attendance management software with advanced features like Organization chart, detailed Employee records management, Leaves management, Attendance management, Shift Scheduling along with extensive Reports & Charts. It is a PHP based Web software that can be installed on company intranet or web servers. It can work in both Windows & Linux environment.

Quick TourBlog - Hardware SupportLive DemoDownloadsCLMS

The smartsuite time attendance management software comes in two versions – a free Community edition and a paid Business edition. Business edition has advanced features to import logs from wide range of attendance devices along with professional support. You can know more about the supported attendance devices here on this page – SmartSuite Hardware Support

Devices: Business edition support wide range of ID card & Biometric devices for automatic attendance logs collection and several other device logs can be imported easily. We also provide integration with your existing devices.

 

download_smartsuite_evaluationYou can tryout the fully functional business evaluation version by downloading the same from here - SmartSuite Evaluation Version

* This evaluation version is limited to only 5 employees/users. You cannot use the same for more than 5 employees/users.

Also, you can download and try out the community edition, free version of the SmartSuite Software. The Free version has limited funtionalities and features but can be used for ‘n’ number of employees/users.

SmartSuite Community Version gives you:

  • Available 51+ Reports
  • Works on Desktop/Server
  • Context Help
  • Attendance History
  • User Permissions
  • Windows/Linux Compatible

 

Download BioEnable Company Profile Presentation

Download Fully Functional SmartSuite Business Evaluation Version (Max 5 users)

Download SmartSuite Software Presentation

Download SmartSuite Brochure

System Requirements :

  • CPU: Minimum 1.6GHz or more
  • RAM: 500MB free recommended
  • HDD: Min. 100MB required including WAMP/XAMPP
  • Application developed in – PHP
  • Database – MySQL
  • OS Platform – Can work on Windows (Require WAMP or XAMPP server software to be installed) (WinXP, Win7, Vista, Windows Server recommended) as well as Linux (CentOS/RHEL/Ubuntu recommended though many other may work). Most variants are supported.

Understanding Biometrics and its affordability

More and more companies are having that time management problem that no company wants – buddy punching. What is buddy punching? Simply put, having your buddy clock you in, even when you’re not there. This usually happens when an employee knows they’re running late, so they will give a call to their “buddy”, who then clocks them in so their pay won’t be affected. The more extreme cases would be an employee punching an employee in, and the employee NEVER shows up that day. This can cause a company to lose money EVERY MINUTE this occurs. How do you stop it? Biometrics. What are biometrics? In this article I will explain biometrics and how they can interact with your time and attendance software.

What are biometrics?

Biometrics are devices that identify people by one or more physical characteristics. This process is automatic, and could involve a fingerprint scan, eye scan, hand scan, or even voice recognition. Biometrics are important in Time and Attendance software, since it would be very difficult for one employee to clock in and out on behalf of another (except for the James Bond/Spy Movies). The most commonly used biometrics are Fingerprint Scans, which we will talk about later in this article.

Biometric Identification vs. Biometric Verification – What is that?

If you have been shopping around for a biometric system for your time and attendance software, you have probably come across these terms. If you haven’t, this should be one of the questions you asked when purchasing since it deals with how hard your database has to work. There are two different ways a record is compared to a database, by identification or by verification.

Biometric identification compares a biometric signature (in this case, a fingerprint) to all the records stored in a database, to determine if a match was found. The problem is that because the entire database has to be compared for a match, it can slow your system down if the database is large. This wouldn’t be good for real-time applications such as access control or time and attendance software. This is the type of biometrics that law enforcement applications use, for example, the comparison of a fingerprint from a crime scene to a database of prints collected from convicted criminals.

Biometric verification is what many time and attendance software applications have used. This involves comparing a newly-scanned biometric signature (fingerprint) to a measurement previously collected from the same person to verify that individual’s identity. For example, in our SmartSuite software, you can assign a badge ID to each person, which would be used to identify a fingerprint template. When an employee clocks in, their fingerprint will be compared to their fingerprint that was enrolled in the company’s system. If it is a match, then the employee’s punch will be recorded.

Because of this one-to-one comparison, this system of biometrics is much faster than biometric identification systems. If you have a real-time application, such as TimeKron, you would want this type of biometric system.

Understanding Fingerprint Biometrics

You may be familiar with Fingerprint Biometrics, but how do they work? When an employee enrolls in a Fingerprint-based biometric time and attendance system for the first time, the software records a template of the employee’s fingerprint and associates that template with the employee’s ID number. This template measures the relationship between various points in the fingerprint.

Each time the employee clocks in or out, the time and attendance software verifies that the newly scanned fingerprint matches the fingerprint on file with that employee’s ID number. If there is a match, the punch is recorded. Some employees will have concerns with privacy about their fingerprint being scanned. The biometric system that TimeKron uses never stores the fingerprint, only the location of certain data points on the fingerprint. Fingerprint biometric readers have a lower cost than other biometric readers, making them economical.Other benefits include low maintenance and no lost badges/cards, which means less hassle for your company.

If you are a company having problems with buddy punching, or you just want to increase your security, I suggest that you look into purchasing a biometric system. If you are an existing customer of Bioenable, you can purchase a biometric system directly from us. The fingerprint-based biometric system is easy to use, easy to setup, and easy on your budget. Call us at 1800-209-2131(From India Only) to find out more information on biometrics or click here.

Downloads

Download BioEnable Company Profile Presentation

Download SmartSuite Evaluation Version (Fully Functional Business Version – Max 5 users)

Download SmartSuite Software Presentation

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Download Manuals/Tutorials on SmartSuite Software

Download CLMS Brochure

Download CLMS Presentation

 

 

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