Posts tagged time attendance software

Why SmartSuite Attendance Software is the Right Attendance Software for your Organization ?

SmartSuite Time Attendance Software is a web based attendance software which helps in monitoring employee work hours for the entire organization and the calculation of various important figures that are derived from employee work hours.

SmartSuite Time  Attendance Software is an affordable software solution to record and track attendance of employees. Being easier to use and implement, SmartSuite Time Attendance System calculates the exact time each worker per day or for a selected period of time and thus monitors the actual work done against the expected work. Additionally, it provides detailed insight into times present and absent at work, and the reasons for their absence (leave, sickness, absent, work away, etc.).

Now, most organizations still prefer to stick with the same outdated attendance tracking methods. It is highly likely for an organization to face issues with an old mechanical punch clock, hand-written time sheets or even an out-dated and unwieldy Excel Spreadsheet. Mistakes are made in calculating overtime, mistakes are made in adding up, and even more time is lost back-tracking and chasing up information you don’t have. Each week or month you spend your valuable time in gathering attendance information from these old system. With SmartSuite Software, you can ease up attendance management process in the following ways -

  • SmartSuite Attendance Software helps organizations to capture employee time attendance automatically and get rid of manual calculation errors from employee timesheet records.
  • SmartSuite Time  Attendance Software  allows you to use one or many Windows PC’s to track and record your time and attendance information.
  • SmartSuite Attendance Software replaces outdated time attendance tracking systems with a completely revamped robust attendance management system and thus reduces unnecessary cost and increases employee productivity.
  • SmartSuite Time Attendance Software solution delivers the capability and flexibility to support the challenging and complex time management requirements of a particular organization. Using this software you can manage workers’ benefit time which in turn helps organizations to pay workers perfectly, and measure labor effectiveness.
  • Holidays can also be programmed. Real-time notifications through e-mail can be sent.

All these factors contribute to efficient management of an organization…!

Web based Attendance Software or Desktop based Attendance Software ?

attendance software

Do I require a web based attendance software or a desktop based attendance software ? Why should I go for a desktop based attendance software or a web based attendance software? How is one better from other? What are the benefits? These and perhaps more could be one of your major concerns while you have been searching for a right attendance software for your organization. It is never easy to decide anyways until and unless you are determined enough to go with your decision.

Choosing a right attendance device/software is surely one of the prime concerns for any organization. We have been receiving ‘n’ number of queries on the same. And most of the times, we have been suggesting people to go a web based attendance software like SmartSuite Software for some obvious reasons -

Easy to Manage

A web based attendance software is easier to install and manage. Unlike a desktop based attendance software which works on a single system and is complex to manage, a web based attendance software requires one time installation and can be accessed from anywhere, anytime provided you have an active internet connection and a supported browser program.

Multiple User Access

A desktop based attendance software is a single user attendance software whereas a web based attendance software like our smartsuite software is a multiple user attendance software. It can be accessed by more than one user at a single time.

Easy to Customize

A web based attendance software like SmartSuite Software, is an open source system which is easier to customize as per user’s requirements. The same is not possible with most of the desktop based attendance software. Chances of customization in a desktop based attendance software is less than 5%.

Fast and Reliable

A web based attendance software is fast, reliable and low on resources whereas a desktop based attendance software is often slow and heavier on resources.

Feature Packed Modules

A web based attendance software like SmartSuite Software is a feature packed attendance software offering several modules like Organization chart, Detailed Employee records management, Leaves management, Attendance management, Shift Scheduling along with extensive Reports & Charts. A desktop based attendance software mostly comes with some few basic modules like attendance management, leave management and some basic report management.

So, you can now make out from the points above. There is no reason why you shouldn’t go for a web based attendance software. Inspite of the differences as mentioned above, one thing you must know is that both web based attendance software and a desktop based attendance software can be easily integrated with your attendance devices so as to allow logs to be updated automatically in the software. The reports related to the same then can be viewed later in the software.

Let us know if you are still in doubt. Mail you queries to – aks@bioenabletech.com

Download Web based Time Attendance Software, SmartSuite Software version 2.7.1

online attendance software

BioEnable SmartSuite Software has been upgraded to a new version. The new version comes with some major updates. The new edition of the smartsuite software has a complete attendance approval system along with few more changes in the existing leave management system. Also, few more additions have been made to the existing employees module.

In our earlier versions, the attendance system had one major loophole. It was seen that most of the employees avoided punching in/out to the attendance machine while they were late/early in the office. Instead attendance was recorded manually by logging into the smartsuite system and filling in the incorrect details related to arrival/leave time. And since there was no such approval process to validate the attendance, it was getting common with the employees who came late, to go for the same method. No doubt, companies have to bear major loss because of the same. Late arrivals followed up with unapproved attendance can hinder organizational growth as in such cases, employees tend to be less productive.

New Attendance Approval System

To deal with the same situation as mentioned above, this newest version of the smartsuite software comes along with an attendance approval system to keep a check on fake manual logs. The basic idea here is to monitor those employees who could easily put in incorrect details of their attendance manually while leaving other preferred option to register their attendance by punching in/out to the attendance device. More details related to the new attendance approval process for the manual logs can be found here – Approval System for Manual Attendance

New Employee Dashboard

Along with the revamped attendance approval system, the new version of the smartsuite also comes with an improved employee dashboard where all details related to employees can be accessed by a single click. Information like DOB, working duration in company, supervisor, location, image is visible on dashboard. Also there is link to access his personal information, attendance logs by one click. More information can be found here – Employee Dashboard

New Leave Dashboard

And the third major addition comes for the leave management system which has been further enhanced with a new leave dashboard where concerned admin/head of any employee can find leave details like – employees leave balance from total, leaves taken, approved leaves, unapproved leaves, absent days with date, late/early arrival of employees, etc…, all at one place.
More information can be found here – New Leave dashboard

Email/SMS Facility

And last but not the least, the new version of the smartsuite software has a email/sms facility using which any supervisor can send email or sms to any employees regarding leave, late coming, etc at any time. More information can be found here – Email/SMS Facility

 

Download SmartSuite Software Latest Business Evaluation Version 2.7.1 ( Max 5 users)

To purchase licensed version of the smartsuite software, please email your enquiry at this email id – aks@bioenabletech.com or fill in the inquiry form located on top right sidebar of the page.

SmartSuite Software Evaluation Version – Download Demo Online HRMS Software

download_smartsuite

SmartSuite Software

Now, you can download and test out the fully functional business version of the BioEnable SmartSuite Software. This business version is available for evaluation purpose only. Unlike the community version, this evaluation comes packed with all features but yes, it has certain user limitations. The Evaluation version of the SmartSuite Software cannot be used for more than 5 users/employees. Once the maximum user limit is reached, any further record cannot be added.

The Evaluation version can be used by individuals, companies or organizations to test out all available features of the SmartSuite Software including the import feature. The import feature allows logs from the supported hardware to be imported to the SmartSuite Software. This can be done either manually or can be automated. The automation gets possible after integration of the available time attendance device with the SmartSuite Software. The integration of the supported hardware with the software is done using a php script and the script currently works with MSQL databases and MS Access databases. There is no support for Oracle at present.

The community version on the other hand, has limited features. Also, there is no option available to import logs into the software. You can still test it out and use it for any number of users. The community version does not come up with any user restriction as such. It is thus a good choice in case you are managing a small company/organization with 20-50 employee/user strength. But anyways, you are still missing the Import Feature, one of the most important and must have feature with this software.

Now, below is a download link for both community version and the evaluation version. You can try out both these versions and then you can finally decide over the purchase of licensed version of SmartSuite Software -

Download SmartSuite Evaluation Version (Fully Functional Business Version – Max 5 users)

Download SmartSuite Community Version (Limited Features )

Top 10 HR Mistakes to be avoided

We all make mistakes. However, in business, mistakes that involve your people can severely drain your bottom line, your piece of mind and possibly your entire business. We will start out this month by reviewing the top 10 human resources mistakes” and then, in the coming months, go more in depth on each one.

1. Not hiring for talent and fit
You want to hire for 1) skills and knowledge, 2) talent and 3) fit. There is a difference between the three. Skills are the “how to” of a role and are capabilities that are learned. Knowledge is “what you are aware of,” either factually or experientially, and can be transferred from one person to another. Talents are natural or acquired capabilities and a key recurring pattern of thoughts, feelings or behaviors. Talents are extremely difficult to teach. An ideal fit will not, in itself, result in superior performance, although fit becomes an issue if the person’s values and behaviors are not in alignment with the organization’s culture.

2. Hiring quickly and firing slowly
When companies do not have sufficient staff to cover an open position, they may rush through the hiring process and make a poor hiring decision. Poor hires are typically a costly mistake. They take up a supervisor’s time, create “bad vibes” among current employees and increase costs for an organization. Poor hires can affect service and product quality and create a poor impression with customers. While training supervisors in lawful and effective interviewing and hiring practices, it is important to also develop and train them on a formalized effective disciplinary action process. Too often, poor performers are allowed to languish instead of being held accountable
in a more timely manner.

3. Poor leadership, lack of effective communication
If you want to be an effective and motivating leader — you had better know the difference between leading, managing and coaching. Leaders influence, do the right things and are outward-focused. Remember, leaders do right things. Managers do things right. All of us could use a little more coaching — it helps others become more successful. Always deal with your employees with open, honest and direct communications. Maintain self-esteem during all interactions with your employees and respond with empathy.

4. Not appreciating generational differences
Ask the two people sitting closest to you this question. “Where were you when Kennedy died?” Boomers and older people will think of JFK, while younger people will think of JFK Jr. Boomers have a view of Gen X as “the army of aging Bart Simpsons — armed and possibly dangerous.” Gen X views job security as a big joke and Gen Y is the largest of the three generations at 80-plus million. While they were the centers of their parents’ universe, you as a Boomer or a Gen X supervisor do not have to send the “carbon copy” of their latest performance appraisal home to their mother.

5. Winging it with pay practices
Having no system is not defensible and may result in perceptions of favoritism. A recent World at Work survey of HR and compensation professionals found that 78 percent of their organizations had a “formal compensation philosophy,” yet only 26 percent said theirs was in writing. A formal compensation system, including written compensation philosophy, will support the attainment of your strategic goals by helping your organization’s ability to attract, reward and retain the necessary organizational talent. It also allows supervisors, managers and business owners to have a rational conversation with employees regarding how they are compensated.

6. Failing to recognize and reward people effectively
Fifteen percent of the value of a company is traceable to tangible assets; the other 85 percent is intangible. Human capital is the dominant asset in modern business strategy. Employees leave for a variety of reasons, the most common among them being:

  • Poor supervisory relationships
  • Lack of opportunities for growth and development
  • Inadequate recognition and rewards.

Three key ways to keep your employees:

  • make them feel valued (supervisory issue)
  • make them feel appreciated (rewards and recognition)
  • provide opportunity for growth (learning and growing)

7. Not providing growth, development opportunities even with limited budgets for formal “employee development programs
Companies need to invest in their human capital” to meet ever-increasing customer requirements in today’s global economy and leaner organizational structures. With a higher percentage of employees being described as knowledge workers, providing new technologies and the opportunities for “continuous learning” is essential, particularly with younger workers. Organizations that fail to provide more than lip service to the development of their people are likely to experience higher turnover and lower levels of customer and employee satisfaction.


8. Allowing an inwardly-focused culture to develop.

Who is your customer and what’s the reason your organization exists? Customers these days are smarter, price-conscious, approached by more competitors, more demanding and less forgiving. It takes 12 positive occurrences to overcome one negative experience.

9. Failing to successfully navigate the changing legal landscape
U.S.-based companies and their employees enjoy many employment rights and freedoms (i.e. from unlawful discrimination to sexual harassment) that have evolved over the past 40 years of federal, state and local legislation and through legal rulings on statutory law.
New legislation and legal rulings are continuously occurring, requiring employers to stay on top of the changes and ensure that they — including all of their supervisors and managers — are in compliance while performing and interacting in their daily roles.

10. Not effectively dealing with complex HR issues
Not everyone has the ability or desire to deal with people and their issues. If you are the one dealing with employees at your business, know your limitations. What is your personality, motivation, expertise of the jobs and how much time do you realistically have to recruit and manage employees? If you have a person who handles your HR, do they understand people? Do they keep their technical skills sharp? Do they support the organizational direction? Do they have attention to detail?

Employees are the only truly unique component of any organization and can help it grow and prosper as well as fail and die. The investment in effective HR practices and functions is as critical to the success of an organization as having the right equipment, materials, products and processes.

Motivating employees to stop late comings

As an HR person, you always had this difficult problem of managing latecomers. And many times you tried convincing yourself that some employees are too hard to change, no matter how you motivate them.

Here are some points to stop late comings forever, with guaranteed results :

1. Track your employees with an accuracy of minutes

The first and foremost thing to do is to record employee in/out times accurately. As a human, it’s impossible for you to track an employee every time he comes in or goes out. You can automate this by using a time attendance device. If you don’t have one, buy a new one; it doesn’t cost much.

2. Attendance tracking, with an option for manual editing

Time Attendance devices are very accurate in tracking your employees. But as a manager it should be possible for you to add, delete or edit data coming in from time attendance devices. Sometimes, one of your employees is late because he was on a client visit. Your time attendance device will indicate it as a late coming, but as a manager you want to change the data to include the fact.

3. Consolidate and analyze your findings

So you had been tracking employees for some time; now, consolidate your findings. Create employee wise monthly or weekly reports on latecomers. Also create department wise reports on latecomers. Analyze how many hours were lost because of latecomers.

4. Present your findings to your employees and management

Send monthly attendance summary reports to each employee, at the end of every month. Let the employees know that they are being traced. Send department wise attendance reports to department managers.

5. Implement new company policies

If your company doesn’t have good policies on late comings, create new policies. For eg. If an employee is late for more than three times a month, he loses salary for a day.

6. Motivate your employees. Find employee of the month.

As you have accurate attendance data, find the employee with the best attendance record for the month. Display the information in your notice board, publish it in your internal website, and motivate other employees.

Just imagine doing all these manually; it’s nearly impossible. You really need a software that can automate all these. A good HR software can do the following for you:

1. Interprets data coming in from a time attendance devices
2. Allows manual editing of interpreted time attendance data
3. Generates consolidated employee, department wise reports
4. Sends consolidated reports to employees and management each month end.
5. Processes salary considering your attendance rules and company policies.
6. Generates attendance summary to find the employee of the month.

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